Appointments

The Appointments page is where you schedule and manage your inspection appointments. It includes a calendar with multiple views, plus a list view for quickly scanning upcoming work.

Before you start

• Back of House access is required.
• SwiftReporter scheduling mode must be enabled (Square scheduling and SwiftReporter scheduling cannot both run at the same time).

Calendar views

Use the view buttons to switch between Day, Week, Month, and List.

• Day: best for planning a single day hour-by-hour.
• Week: shows your week at a glance.
• Month: high-level view of all upcoming appointments.
• List: upcoming appointments as cards (great on mobile).

Navigating the calendar

Use Previous, Next, and Today to move around the calendar. The navigation changes the time range based on your current view.

Creating an appointment

• Click Create appointment, or
• Click an empty time slot on the calendar (Day/Week views) to start an appointment at that time.

Rescheduling and duration changes

You can:

• Drag an appointment to a new time/date to reschedule.
• Resize an appointment to change its duration.

After changing an appointment, SwiftReporter will ask whether you want to send notifications to the contacts on the appointment.

Status badges

Appointments may show status badges so you can spot issues quickly:

• Contract: signed, pending, or not sent.
• Payment: paid, unpaid, or not created.

Open appointment details

Click any appointment to open its detail page. From there you can link inspections, manage contacts, send a contract, create an invoice, reschedule, or cancel.

Tips

• Use List view on smaller screens.
• Check badges before the day-of inspection to avoid surprises (unpaid invoices or unsigned agreements).
• Use the Today button to quickly return after browsing future dates.