The Comments system is a powerful feature that allows you to create, manage, and reuse observation content across inspections. This comprehensive library helps you maintain consistency, save time, and improve the quality of your inspection reports.

The Comments system allows you to:

Create a personal library of reusable observation content
Apply existing comments to new observations instantly
Use AI-powered search to find relevant comments
Maintain consistency across all your inspections
Track usage patterns of your most valuable comments

Key Concepts

Comment Types

Defect Comments

Identify issues that require action or attention
Include title, description, recommendation, severity, and optional location
Used for problems, safety concerns, and items needing repair
Require recommendation field for completeness

Note Comments

Provide informational content for reports
Include title and description only
Used for general observations, disclaimers, and contextual information
No recommendation required

Comment vs. Note vs. Observation

Comments (Library Items):

Reusable content stored in your personal library
Can be of type "defect" or "note"
Applied to observations during inspections
Include metadata for organization and search

Notes (Template Requirements):

Pre-defined selections required by templates
Must be completed during inspections
Used for standardized template requirements
Different from comment library items

How the System Works

Step 1: Build Your Comment Library

Start by creating a comprehensive library of reusable content:

Common defects and their recommendations
Standard informational notes
Safety disclaimers and regulatory requirements
Template-specific observations

Step 2: Organize and Categorize

Structure your comments for easy retrieval:

Associate with specific templates
Categorize by inspection area
Use consistent naming conventions
Tag with relevant subcategories

Step 3: Use During Inspections

Apply comments efficiently during inspections:

Search using AI-powered semantic search
Filter by template, category, or type
Apply to observations with one tap
Customize as needed for specific situations

Step 4: Continuous Improvement

Optimize your library over time:

Review usage statistics
Update content based on industry changes
Remove unused or outdated comments
Add new comments from recent observations

Benefits of Using Comments

Efficiency

Faster Inspections: Apply pre-written content instantly
Reduced Typing: Use existing comments instead of rewriting
Batch Processing: Create multiple similar observations quickly

Consistency

Standardized Language: Use consistent terminology across reports
Professional Presentation: Maintain professional tone and format
Quality Assurance: Ensure important details aren't missed

Intelligence

AI-Powered Search: Find relevant comments based on meaning, not just keywords
Smart Suggestions: System learns from your usage patterns
Contextual Matching: Get relevant suggestions based on current category

Organization

Structured Library: Well-organized library improves findability
Usage Tracking: Identify your most valuable comments
Template Integration: Comments organized by template for relevance

Getting Started

For New Users

Start Small: Begin with 10-15 of your most common observations
Focus on Quality: Create well-written, comprehensive comments
Use Templates: Organize comments by your primary template
Test and Refine: Apply comments during inspections and improve them
Build Gradually: Add new comments as you encounter unique situations

For Existing Users

Audit Your Library: Review existing comments for accuracy and relevance
Improve Organization: Better categorize and tag your comments
Leverage Analytics: Use usage data to optimize your library
Update Content: Keep comments current with industry standards
Expand Coverage: Fill gaps in your comment library

Advanced Features

Semantic Search

The system uses AI to understand the meaning behind your searches:

Find comments based on context, not just keywords
Get intelligent suggestions based on current observation
Discover related comments you might have missed

Usage Analytics

Track and optimize your comment library:

Identify most frequently used comments
Find unused comments that can be removed
Understand patterns in your inspection workflow
Optimize library organization based on usage

Tip: The comments system becomes more powerful as you build a comprehensive library. Focus on quality over quantity and continuously refine your content based on real-world usage.

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Creating and Managing Comments