Accessing the Report
Navigation to Report
- Navigate to the Inspection: Open the specific inspection for which you generated the report from the main inspection list on the Home Screen
- Go to the Report Screen: Within the inspection details, navigate to the report screen, often labeled "View Report", "Report", or similar
- Report Loading: The system loads the complete report with all integrated content
Report Display Components
The report screen displays comprehensive inspection information organized according to your selected template:
- Template Structure: Categories and subcategories from your chosen template
- Applied Comments: Comments from your library displayed as observations
- Required Notes: Mandatory note selections integrated into appropriate sections
- Template Questions: Form field responses displayed contextually
- Media Content: Photos, annotations, and audio transcriptions
Understanding Report Content Display
Applied Comments Presentation
Defect Comments (Observations):
When you applied defect comments during inspection, they appear as complete observations:
GFCI Outlet Not Working
Description: GFCI outlet in kitchen does not reset when tested. Pressing test button does not trip the outlet, and reset button has no effect.
Recommendation: Replace GFCI outlet and verify proper wiring connections. Test all downstream outlets to ensure proper GFCI protection.
Severity: Material Defects/Safety
Location: Kitchen counter near sink
Photos: [Thumbnail images of related photos]
Note Comments (Informational Content):
Note comments appear as informational sections providing context:
Electrical Safety Notice
All electrical repairs and modifications should be performed by licensed electricians in accordance with local electrical codes. Permit may be required for certain types of electrical work.
Required Notes Display
Dropdown Note Selections
Single-choice required notes appear as labeled fields:
Foundation Type: Concrete slab foundation
Weather Conditions: Clear skies, 72°F, ideal inspection conditions
Inspection Limitations: Full perimeter accessible for inspection
Checkbox Note Selections
Multiple-choice required notes appear as lists under group titles:
Safety Recommendations:
- All electrical work must be performed by licensed electricians
- GFCI protection required in all wet locations
- Arc-fault circuit interrupters recommended for bedroom circuits
- Annual electrical inspection recommended for older homes
Template Question Responses
Text Questions
Free-form text responses appear with question labels:
Property Age: Approximately 25 years, built in 1999
Previous Electrical Work: Kitchen renovation completed in 2018 with updated wiring and GFCI outlets. All work performed with proper permits.
Client Concerns: None reported. Client satisfied with electrical system performance.
Multiple Choice Questions
Selected options displayed clearly with context:
Electrical Panel Type: Main breaker panel with copper bus bars
Panel Condition: Good - shows normal wear appropriate for age
Code Compliance: Meets current local electrical codes
Navigating the Report View
Report Structure Navigation
Category Organization:
- Main Categories: Major inspection areas (e.g., Electrical System, Plumbing System)
- Subcategory Sections: Specific components within each category
- Content Integration: Applied comments, notes, and questions seamlessly integrated
Visual Organization:
- Clear Headers: Category and subcategory titles prominently displayed
- Content Grouping: Related content logically grouped together
- Professional Layout: Consistent formatting throughout report
- Visual Hierarchy: Easy-to-follow structure from general to specific
Content Type Identification
Visual Cues:
- Comment-Based Observations: Formatted as standard observations with recommendations
- Required Notes: Appear as labeled fields or bulleted lists
- Template Questions: Display with question context and responses
- Custom Content: Manually added observations and details
Content Sources:
Understanding where content originated helps with review and editing:
- Applied Comments: Professional observations from your comment library
- Required Selections: Mandatory choices made during inspection
- Template Responses: Answers to template-specific questions
- Custom Additions: Inspection-specific details and modifications
Content Quality Review
Reviewing Applied Comments
Comment Accuracy:
When viewing applied comments in the report, verify:
- Accurate Application: Comment content matches actual inspection findings
- Appropriate Severity: Severity levels reflect actual conditions
- Location Specificity: Location information is accurate and helpful
- Recommendation Relevance: Recommendations are appropriate for the situation
Customization Recognition:
- Modified Content: Notice any customizations made during comment application
- Added Details: See inspection-specific information added to standard comments
- Context Enhancement: Observe how site-specific details enhance standard content
Required Notes Verification
Selection Appropriateness:
Review required note selections for:
- Accuracy: Selections accurately reflect inspection conditions
- Completeness: All mandatory selections have been made
- Relevance: Selected notes are appropriate for the property type
- Professional Presentation: Selections enhance report quality
Next Steps After Viewing
Once you have reviewed the report, you may want to:
Content Refinement:
- Edit the Report: Make corrections or additions to improve accuracy
- Quality Enhancement: Refine content for optimal professional presentation
- Client Customization: Adjust content for specific client needs
Report Delivery:
- Download the Report: Export as PDF or other formats for client delivery
- Electronic Sharing: Share report electronically with clients
- Print Preparation: Prepare hard copies if required
