Navigate to the Inspection: Open the specific inspection for which you generated the report from the main inspection list on the Home Screen
Go to the Report Screen: Within the inspection details, navigate to the report screen, often labeled "View Report", "Report", or similar
Report Loading: The system loads the complete report with all integrated content

Report Display Components

The report screen displays comprehensive inspection information organized according to your selected template:

Template Structure: Categories and subcategories from your chosen template (with Report Sections shown as a top-level grouping when the template uses them)
Applied Comments: Comments from your library displayed as observations
Required Notes: Mandatory note selections integrated into appropriate sections
Template Questions: Form field responses displayed contextually
Media Content: Photos, annotations, and audio transcriptions

Web Layout: Left Table of Contents

On the web, both the Preview and the Report Editor show a Table of Contents drawer down the left side of the screen.

Default-open on desktop: The TOC is open by default when the screen is wide enough.
Instant jump: Click any entry to scroll directly to that category. The view jumps in one step rather than walking through every category between your current position and the target.
Only the target expands: In long reports, jumping to a category expands only that category. Categories you skipped over stay collapsed so the page stays fast and scroll position is predictable.
Sections in the TOC: When the template uses Report Sections, sections appear at the top level of the TOC with their categories nested under them.
Toggleable on narrow screens: Use the TOC toggle to open or close the drawer to free up horizontal space.

Understanding Report Content Display

Applied Comments Presentation

Defect Comments (Observations):
When you applied defect comments during inspection, they appear as complete observations:

GFCI Outlet Not Working

Description: GFCI outlet in kitchen does not reset when tested.
Pressing test button does not trip the outlet, and reset button has no effect.

Recommendation: Replace GFCI outlet and verify proper wiring connections.
Test all downstream outlets to ensure proper GFCI protection.

Severity: Material Defects/Safety
Location: Kitchen counter near sink
Photos: [Thumbnail images of related photos]

Note Comments (Informational Content):
Note comments appear as informational sections providing context:

Electrical Safety Notice

All electrical repairs and modifications should be performed by licensed
electricians in accordance with local electrical codes. Permit may be
required for certain types of electrical work.

Required Notes Display

Dropdown Note Selections

Single-choice required notes appear as labeled fields:

Foundation Type: Concrete slab foundation
Weather Conditions: Clear skies, 72°F, ideal inspection conditions
Inspection Limitations: Full perimeter accessible for inspection

Checkbox Note Selections

Multiple-choice required notes appear as lists under group titles:

Safety Recommendations:
All electrical work must be performed by licensed electricians
GFCI protection required in all wet locations
Arc-fault circuit interrupters recommended for bedroom circuits
Annual electrical inspection recommended for older homes

Template Question Responses

Text Questions

Free-form text responses appear with question labels:

Property Age: Approximately 25 years, built in 1999
Previous Electrical Work: Kitchen renovation completed in 2018 with updated wiring and GFCI outlets. All work performed with proper permits.
Client Concerns: None reported. Client satisfied with electrical system performance.

Multiple Choice Questions

Selected options displayed clearly with context:

Electrical Panel Type: Main breaker panel with copper bus bars
Panel Condition: Good - shows normal wear appropriate for age
Code Compliance: Meets current local electrical codes

Navigating the Report View

Report Structure Navigation

Category Organization:

Main Categories: Major inspection areas (e.g., Electrical System, Plumbing System)
Subcategory Sections: Specific components within each category
Content Integration: Applied comments, notes, and questions seamlessly integrated

Visual Organization:

Clear Headers: Category and subcategory titles prominently displayed
Content Grouping: Related content logically grouped together
Professional Layout: Consistent formatting throughout report
Visual Hierarchy: Easy-to-follow structure from general to specific

Content Type Identification

Visual Cues:

Comment-Based Observations: Formatted as standard observations with recommendations
Required Notes: Appear as labeled fields or bulleted lists
Template Questions: Display with question context and responses
Custom Content: Manually added observations and details

Content Sources:
Understanding where content originated helps with review and editing:

Applied Comments: Professional observations from your comment library
Required Selections: Mandatory choices made during inspection
Template Responses: Answers to template-specific questions
Custom Additions: Inspection-specific details and modifications

Interactive Elements

Photo, Video, and Media Viewing:

Photo Thumbnails: Click to view full-size images
Video Thumbnails: Click to play videos inline. Videos show a play icon overlay on their thumbnail. If a video is still processing, a status message appears instead of playback controls. On the web report view, the video player opens at the full viewport with a backdrop so playback is not confined to a small nested section.
Annotations: View photo markups and highlights
Audio Transcriptions: Read processed voice note content
Media Organization: Visual content organized by observation or section

Navigation Features:

Scrolling: Smooth vertical scrolling through report content
Section Jumping: Quick navigation to specific categories or subcategories
Content Search: Find specific terms or observations within report
Zoom Functionality: Adjust text size for comfortable reading

Content Quality Review

Reviewing Applied Comments

Comment Accuracy:
When viewing applied comments in the report, verify:

Accurate Application: Comment content matches actual inspection findings
Appropriate Severity: Severity levels reflect actual conditions
Location Specificity: Location information is accurate and helpful
Recommendation Relevance: Recommendations are appropriate for the situation

Customization Recognition:

Modified Content: Notice any customizations made during comment application
Added Details: See inspection-specific information added to standard comments
Context Enhancement: Observe how site-specific details enhance standard content

Required Notes Verification

Selection Appropriateness:
Review required note selections for:

Accuracy: Selections accurately reflect inspection conditions
Completeness: All mandatory selections have been made
Relevance: Selected notes are appropriate for the property type
Professional Presentation: Selections enhance report quality

Content Integration:

Logical Placement: Notes appear in appropriate report sections
Context Alignment: Note selections support observation content
Professional Flow: Notes integrate smoothly with other content

Template Question Assessment

Response Quality:
Evaluate template question responses for:

Completeness: All questions have been answered appropriately
Accuracy: Responses reflect actual inspection findings
Professional Language: Answers use appropriate terminology
Context Support: Responses support overall report narrative

Report Quality Indicators

Professional Presentation

Visual Quality:

Consistent Formatting: Uniform presentation throughout report
Clear Organization: Logical flow from category to subcategory
Professional Language: Consistent, professional tone
Complete Information: All necessary details included

Content Integration:

Seamless Blending: Different content types work together naturally
Logical Flow: Information progresses logically through report
Comprehensive Coverage: All inspection areas addressed appropriately

Completeness Verification

Required Content:

All required notes have been selected and appear correctly
Template questions have been answered and display properly
Applied comments accurately represent inspection findings
Photos and media are properly integrated
Professional language maintained throughout

Quality Standards:

Report structure follows template organization
Content is accurate and complete
Professional presentation maintained
Client needs addressed appropriately

Next Steps After Viewing

Report Actions

Once you have reviewed the report, you may want to:

Content Refinement:

Edit the Report: Make corrections or additions to improve accuracy
Quality Enhancement: Refine content for optimal professional presentation
Client Customization: Adjust content for specific client needs

Report Delivery:

Download the Report: Export as PDF or other formats for client delivery
Electronic Sharing: Share report electronically with clients
Print Preparation: Prepare hard copies if required

Quality Assurance

Final Review Points:

Content Accuracy: Ensure all applied comments accurately reflect findings
Professional Standards: Verify report meets professional presentation standards
Client Requirements: Confirm report addresses client needs and expectations
Complete Coverage: Ensure all inspection areas are appropriately documented

Pre-Delivery Checklist:

All applied comments are accurate and complete
Required note selections are appropriate
Template question responses are informative
Photos and media enhance report content
Professional language is consistent throughout
Report structure is logical and easy to follow

Understanding Report Benefits

Template Integration Advantages

Consistency Benefits:

Standardized Structure: Template ensures consistent report organization
Professional Presentation: Uniform formatting and layout
Complete Coverage: Template structure ensures comprehensive inspections
Quality Assurance: Template requirements help maintain standards

Efficiency Gains:

Comment Library Leverage: Reusable content saves time while maintaining quality
Required Notes: Standardized information capture
Template Questions: Systematic information gathering
Automated Organization: System organizes content professionally

The report viewing experience showcases how your inspection work - including applied comments, required note selections, and template responses - comes together in a comprehensive, professional document that accurately represents your inspection findings and meets industry standards.

Note: The exact layout and presentation may vary based on your selected template, but the core principles of organization and content integration remain consistent across all templates.

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Understanding the Report Structure