SwiftReporter

Bulk Upload for Observations

Bulk Upload for Observations

AI Assist Bulk Upload dialog for new device videos and photos

Use Bulk Upload on an inspection’s Observations screen to turn media into observations faster. The primary path is AI Assist Bulk Upload: pick new videos and photos from your device, let Assist process them, then approve suggestions in the Review Queue.

AI Assist Bulk Upload

From an inspection’s Observations screen, click Bulk Upload. This opens the AI Assist Bulk Upload dialog.

How it works

  1. New device media only — Upload videos and photos from your device. You cannot select media that is already on the inspection.
  2. At least one video — You must include at least one new video before you can start.
  3. Choose a category — Select the category for the upload.
  4. Choose videos / Choose photos — Pick the files to upload.
  5. Start — Click Start to begin processing.

When processing finishes, results go to the Review Queue. Nothing becomes a live observation until you approve it. For review steps (edit, assign media, Approve / Reject), see AI Report Assist.

Import from Google Drive

SwiftReporter can also create observations from videos and photos in a shared Google Drive folder: AI transcribes spoken explanations, categorizes content, matches photos to videos by timestamp, and generates observations with associated media. This is separate from AI Assist Bulk Upload (device files → Review Queue). Prefer Assist Bulk Upload when you are uploading new media from your device.

SwiftReporter bulk upload from Google Drive

Capture workflow

Photos and videos are matched by timestamp, so record in this order during the inspection:

  1. Record a short video explaining the observation.
  2. Take related photos within a few minutes of that video.
  3. Repeat for each observation.

After the inspection, put all videos and photos in one Google Drive folder.

Share the folder

Share your Google Drive folder with the SwiftReporter service account as a Viewer:

firebase-adminsdk-aqpct@inspection-report-ai.iam.gserviceaccount.com

  1. Right-click the folder in Google Drive and choose Share.
  2. Add the service account email with Viewer access.
  3. Copy the folder’s share link.

Run the upload

In the Google Drive bulk upload dialog:

  1. Paste the Google Drive folder share link.
  2. Click Start Bulk Upload.

Processing runs in the background (folder access, download, transcription, photo matching, observation creation). A progress indicator shows the current stage. Videos must be under 6GB and should include verbal explanations. Every photo in the folder can be associated with observations, so only include photos you want in the report.

Always review generated observations for accuracy before relying on them in a report.

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