The Bulk Upload feature allows you to automatically create multiple observations from a Google Drive folder containing videos and photos. This experimental feature uses AI to process your media files, transcribe video explanations, and automatically generate observations with associated photos.

What is Bulk Upload?

Bulk Upload is an experimental Google Drive integration that enables you to:

Process Multiple Media Files: Upload videos and photos from a Google Drive folder
Automatic Transcription: AI extracts and transcribes audio from your videos
Smart Categorization: AI automatically categorizes observations based on content
Photo-Video Matching: Associates photos with videos based on timestamps
Observation Generation: Creates complete observations automatically

How Bulk Upload Works

The Workflow Process

Critical Timing Requirements:
Photos and videos are matched using timestamps, so you must follow this exact workflow:

During Inspection:

Record a Video: Briefly explain what you're observing while recording the video
Take Photos: Capture photos of the same observation within a few minutes of the video
Repeat Process: Continue this video-then-photos sequence for each observation

After Inspection:

Upload to Google Drive: Place all videos and photos in a single Google Drive folder
Share the Folder: Give "Viewer" access to the SwiftReporter service account
Provide Share Link: Paste the folder's share link into the bulk upload interface

AI Processing

What the AI Does:

Audio Extraction: Extracts audio tracks from your video files
Speech Transcription: Converts your spoken explanations into text
Content Analysis: Analyzes transcribed content for categorization
Photo Association: Matches photos to videos based on capture timestamps
Observation Creation: Generates complete observations with descriptions and media

Setting Up Bulk Upload

Google Drive Requirements

Folder Preparation:

Create a dedicated Google Drive folder for your inspection media
Upload all videos and photos from your inspection to this folder
Ensure videos and photos are captured with the timing workflow described above

Sharing Requirements:
You must share your Google Drive folder with the SwiftReporter service account:

Service Account Email:

firebase-adminsdk-aqpct@inspection-report-ai.iam.gserviceaccount.com

Sharing Steps:

Right-click your Google Drive folder
Select "Share" from the context menu
Add the service account email with "Viewer" permissions
Copy the folder's share link for use in SwiftReporter

File Requirements and Limitations

Video File Constraints:

Maximum Size: Videos must be under 6GB
Format Support: Standard video formats (MP4, MOV, AVI, etc.)
Content Requirement: Videos should contain verbal explanations of observations

Photo File Handling:

All Photos Included: Every photo in the folder will be added to observations
Quality Standards: Ensure photos meet professional documentation standards
Relevance: Only include photos you want in your final report

Using the Bulk Upload Feature

Accessing Bulk Upload

From Inspection Screen:

Open Inspection: Navigate to the inspection where you want to add observations
Locate Bulk Upload: Find the bulk upload option in the observations section
Open Modal: Click to open the bulk upload interface

Bulk Upload Process

Step 1: Review Instructions

Read the experimental feature warning
Understand the workflow requirements
Review file size and format limitations

Step 2: Share Folder

Copy the provided service account email
Share your Google Drive folder with this email
Grant "Viewer" access permissions

Step 3: Provide Share Link

Copy your Google Drive folder's share link
Paste the link into the provided input field
Verify the link is a valid Google Drive URL

Step 4: Start Processing

Click "Start Bulk Upload" to begin processing
The system validates your share link and folder access
Processing begins in the background

Processing and Progress

Processing Stages:

Folder Access: System accesses your shared Google Drive folder
Media Download: Downloads videos and photos for processing
Audio Extraction: Extracts audio tracks from video files
Transcription: Converts speech to text using AI
Content Analysis: Analyzes content for categorization
Photo Matching: Associates photos with videos by timestamp
Observation Creation: Generates complete observations

Progress Monitoring:

Real-time Updates: Progress bar shows processing completion percentage
Current Step: Displays which processing stage is currently active
File Count: Shows progress through total media files
Completion Time: Processing typically completes within a few minutes

Best Practices for Bulk Upload

Recording Strategy

Video Recording Best Practices:

Clear Speech: Speak clearly and at normal pace during videos
Complete Descriptions: Provide comprehensive explanations of observations
Professional Language: Use appropriate inspection terminology
Minimal Background Noise: Record in quieter environments when possible

Photo Documentation:

Immediate Capture: Take photos within minutes of recording related videos
Multiple Angles: Capture various perspectives of the same issue
Clear Quality: Ensure photos are well-lit and focused
Relevant Content: Only photograph items you want documented

Quality Assurance

Pre-Upload Checklist:

Videos contain clear verbal explanations
Photos are captured shortly after related videos
All media files are under size limits
Folder is properly shared with service account
Share link is copied correctly

Post-Processing Review:

All expected observations were created
Photo-video associations are correct
Transcriptions accurately reflect spoken content
Categories and descriptions are appropriate

Bulk Upload is an experimental feature that streamlines the observation creation process by leveraging AI to process your inspection media. While it can significantly speed up documentation, always review and refine the generated content to ensure accuracy and professional quality.

Continue Reading...

Observations System Overview