Once you generate a report in SwiftReporter, it follows a standardised structure to ensure clarity and consistency. Understanding this structure helps you quickly locate information and efficiently edit the report before finalisation.
While the exact content and order can be influenced by the template selected for the inspection, reports generally include the following sections:
1. Cover Page / Header:
- Inspection Title / Property Address
- Inspection Date & Time
- Inspector Name & Contact Information
- Client Name & Information (if applicable)
- Report ID / Version
2. Table of Contents (Optional):
- May be automatically generated for longer reports, linking to major sections.
3. Introduction / Scope of Work:
- A brief overview of the inspection's purpose and limitations.
- Details from the selected template might populate this section.
4. Summary of Findings (Optional):
- A high-level overview of key observations or critical issues identified.
5. Observations Details:
- This is the core section, listing all observations recorded during the inspection.
- Observations are typically grouped by:
○ Category (e.g., Roofing, Plumbing, Electrical)
○ Subcategory (e.g., Shingles, Faucets, Outlets)
- Each observation includes:
○ Observation Title
○ Detailed Description
○ Photos (with annotations, if any)
○ Audio Transcription (summary or key points)
○ Recommended Action / Resolution
○ Severity / Status (if applicable)
6. Appendix / Attachments (Optional):
- May include additional documents, full audio transcriptions, or other relevant files.
7. Disclaimer / Closing:
- Standard disclaimers or closing remarks, often defined in the template.
Refer to the Editing the Report section for details on how to modify these sections.