--- title: AI Report Assist description: >- Capture spoken findings and photos with AI Assist, then review and approve drafted observations before they join your inspection report. canonical: 'https://www.swiftreporter.com/docs/ai-report-assist' pathname: /docs/ai-report-assist category: observations date: '2026-07-25T00:00:00.000Z' helpDocsSource: observations/ai-report-assist.md --- # AI Report Assist ![AI Assist Sessions card on a SwiftReporter inspection](/images/docs/swiftreporter-ai-report-assist-sessions-card.png) Use AI Report Assist to capture spoken findings and photos, then review AI-drafted observation suggestions before they are added to your inspection. Suggestions stay as drafts until you approve them. Classic observations and Summarize still work the same way. ## Before you begin - Open an inspection that uses your active template. - Allow microphone (and camera, if you dictate with video) when prompted. - On mobile, use a reliable connection when you analyze a session or approve suggestions. ## Open Assist On web and mobile, open Assist from the **AI Assist Sessions** card on the inspection (below Observations): - Click or tap **New session** to start capture. - Click or tap a session row to reopen capture, or to open **AI Assist Review** when that session is analyzing or ready for review. The Observations header keeps **Bulk Upload** (see [Bulk Upload for Observations](/docs/bulk-upload-observations)). There is no separate **AI Assist** button on Observations. ## Capture a session ![Starting a new AI Assist session and choosing a category](/images/docs/swiftreporter-ai-report-assist-new-session.png) 1. On the **AI Assist Sessions** card, click or tap **New session** (or open an existing open session). 2. On the **AI Assist Capture** screen, choose **Category** (or leave **All categories**). Optionally choose **Subcategory**. 3. Click or tap **Start Session**. A new session starts with an empty timeline. 4. Record dictation and add photos: ![AI Assist Capture timeline with dictation and nested photos](/images/docs/swiftreporter-ai-report-assist-capture-timeline.png) - **Web** — Use **Add audio**, **Add video**, or **Add photos** in the toolbar above the timeline. You can record, use the camera, or choose files (including HEIC photos). You can also drag files onto the timeline. - **Mobile** — Use the fixed round buttons at the bottom (same style as observation capture): hold the mic for audio, or tap video or camera for in-session recording only (no photo library picker on Capture). 5. Nest photos under the related audio or video when they belong together. Drag to reorder; drag right to nest or left to un-nest. Nesting is a hint for Analyze, not a hard boundary between findings. 6. When you are ready, click or tap **Analyze session**. You need at least one item on the timeline. Analyze marks the session ready, closes Capture, and prepares suggestions. There is no separate Complete step and no Walk-and-talk toggle. 7. The **AI Assist Sessions** card shows processing status (for example, media ready or preparing) while work continues. **Delete a session** - **Web** — In **AI Assist Capture**, click **Delete session**. - **Mobile** — Swipe a session row on the **AI Assist Sessions** card and confirm delete. Capture has no delete control. ## Review suggestions ![AI Assist Review screen showing a drafted observation suggestion](/images/docs/swiftreporter-ai-report-assist-review.png) 1. Open **AI Assist Review** by tapping a session row that is analyzing or in review, or when Bulk upload finishes and opens Review for you. 2. Review one suggestion at a time. Use **Previous** and **Next** to move through the queue. 3. Edit fields as needed. **Category** and **Subcategory** are required when your template expects them. **Location** is optional. 4. Assign photos and videos from this session’s media pool. Each item can only be assigned to one suggestion in the session. ![Assigning session photos to an AI Assist suggestion](/images/docs/swiftreporter-ai-report-assist-review-media.png) 5. Click or tap **Approve** to write the observation and advance the queue. Click or tap **Reject** to discard the suggestion without creating an observation. Edits you did not approve are not saved. Changes save only when you Approve. ## Bulk upload **Bulk Upload** on the Observations header opens **AI Assist Bulk Upload**, where you upload new videos and photos, choose a **Category**, then click or tap **Start**. When processing finishes, Review opens so you can approve or reject suggestions. Nothing is written as live observations until you Approve. For the full Bulk Upload walkthrough, see [Bulk Upload for Observations](/docs/bulk-upload-observations). ## Generating a report with pending suggestions If you still have Assist suggestions waiting for review and you start generating or downloading a report, SwiftReporter shows a warning and asks you to confirm. You can cancel and finish review, or continue generating the report. Pending suggestions are not applied automatically. ## What happens next - **Approve** writes the suggestion into the inspection as an observation (with associated media when present). - **Reject** or leaving items pending does not create observations. - You can keep using normal Add Observation and Summarize at any time. ## Troubleshooting - **Analyze seems stuck** — Check your connection, wait until the sessions card shows prep finished, then open Review when suggestions appear. - **Cannot approve** — Choose **Category** and **Subcategory** when required by your template. - **Bulk Start disabled** — Add at least one new video and choose a category. ## Related - [Bulk Upload for Observations](/docs/bulk-upload-observations) - [Adding Observations](/docs/adding-observations) - [Observations System Overview](/docs/observations-system-overview) - [Recording Audio Observations](/docs/recording-audio-observations)